Software for training centres
Enrolments, payments, receipts, appointments, accounting and WhatsApp messages: ApexTiz brings everything a training centre's front desk does into one online software, offered as a subscription, centre by centre.
We run a training centre in Tiznit ourselves. The software grew out of the tasks that took the most time at the front desk: knowing who paid what, issuing reliable receipts, answering families and organising trial sessions.
It is designed for Moroccan centres: amounts in dirhams, receipts with the centre's legal identifiers, VAT, a French interface, and conversations with families in French, Arabic or Darija.
This is what your team works with every day.
01
Every student has a record: parents, programmes, group, attendance and balance due. The "Balance due" and "Overdue" filters show straight away who needs a reminder.
02
Every payment produces a numbered PDF receipt with the centre's legal identifiers and VAT. A QR code lets parents, or an inspector, check that the receipt is genuine and has not been altered.
03
Families book a guidance session or a trial class themselves from your website. The weekly calendar brings appointments and classes together, and the software sends confirmations and reminders.
04
Messages from families arrive in the contact's record, next to what you know about them. The assistant answers simple questions and the team can take over at any time.
05
Income, expenses, suppliers, VAT and tax deadlines are tracked as you go. The software flags what needs checking and exports the journal for your accountant.
Screenshots taken on a demo centre with fictitious data. The interface is in French.
Student and family records, enrolments by programme and group, attendance taken by the trainers.
Payments received, balances due, numbered PDF receipts that every family can verify online.
Online booking by families, group timetables, confirmations and reminders by SMS and email.
The centre's WhatsApp conversations inside the software, replies from the team and an automated assistant for common questions.
Expenses, suppliers, VAT and a monthly report exported as PDF or spreadsheet.
Role-based accounts (management, front desk, accounting, trainers), mandatory two-factor authentication and an activity log.
The centre stays in control of its number and of what is sent in its name.
From the settings, the centre's manager connects the centre's own WhatsApp Business number, with its consent, through Meta's Embedded Signup. The centre can keep using the WhatsApp Business app on its phone.
Messages from families arrive in real time in the contact's record. The team replies from the software or from its phone, within 24 hours of the customer's last message, as WhatsApp requires.
It answers the centre's common questions: programmes, prices, opening hours, booking a trial session. Its replies are labelled as automated, the customer can ask for a person and send STOP to stop automated replies.
No advertising and no bulk messages: the software answers people who write to the centre.
Each centre has its own installation and its own database. A centre never has access to another centre's data.
Phone number, WhatsApp name and messages are used only to provide the service to the centre concerned. They are never sold, used for advertising or shared with other clients.
Role-based accounts, mandatory two-factor authentication, an activity log and WhatsApp credentials encrypted on the server. Processing follows Moroccan law 09-08.
Training centres, tutoring schools and language schools in Morocco.
Monthly subscription per centre. The price depends on the size of the centre and the modules used: write to us for a quote or a demo.
Request a demoThe software is published by APEXTIZ SARL, a Moroccan limited liability company based in Tiznit.
2ème étage, immeuble n°28, n°07 route Sidi Ifni, 85000 Tiznit